VISA & Invitation Letter Information
Visitors from non-Schengen countries (listed here) must possess a passport valid for at least a three-month stay. To begin with the procedure, participants are advised to locate their respective diplomatic mission or embassy. As offices are not available in all countries, it is necessary to either apply at an embassy representing the Czech Republic (listed here) or to travel to an assigned embassy in another country (listed here).
It is not possible to obtain a visa on arrival at The Prague airport. Please note that the visa procedure can take up to one month.
Applicants need to submit application in person at the embassy. This is due to a new Visa Information System, which requires the collection of fingerprints. The list of countries that are a part of this new system is here.
Additional documents are requested in order to apply for visa at the embassy, as listed here.
Reimbursement requests caused by visa denial or expatriation of the delegate will be handled on an individual basis.
How to Get an Invitation Letter
Conditions for obtaining an invitation letter are as follows:
- Paid registration fee or Waived registration
The Congress Secretariat will start issuing invitation letters from early January. Usually, the earliest possible date to file visa application at the embassy is 3 months before the travel date.
The invitation letter is to be downloaded online. It is necessary to have all booked items paid / waived.
For downloading your invitation letter please log into the Online Registration Form (using your credentials).
Then select “Generate Invitation letter (for visa purposes)” in the section Registration Overview.
Fill in all required information and finish the process by “Generate Invitation letter” option.
Afterwards, you will be able to print the invitation letter or save it in pdf format.
The IACAPAP 2018 Congress Secretariat staff will be happy to assist you should you need further information on your invitation letter being processed.