Registration Guidelines

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on 9 July 2018.

Registration Fees

Early
(By 21 March 2018)
Regular
(As of 22 March 2018)
High Income Countries* 490 EUR
580 EUR
Middle Income Countries* 360 EUR
420 EUR
Low Income Countries* 300 EUR
360 EUR
Young Scientists** 360 EUR
410 EUR
Students Rate*** 190 EUR
250 EUR
Accompanying Persons
110 EUR
140 EUR

All fees are stated including the VAT.
* To check under which category your country belongs to, please see the list as per World Bank Country Classification by Income (list downloaded here).
**Applicants must be under 35 years of age and are required to have an abstract submitted and accepted for the Congress (please note copy of passport or other government-issues ID must be uploaded during online Registration)
***The official proof of student status (in English and valid max. 6 months prior to registration) must be uploaded during the registration.


Please make sure to pay your registration fee before the deadline for the selected registration type.
If not received in time, the latter fee will be automatically applied.
Unpaid or partially paid registration will not be considered as valid until fully paid.

All registration deadlines are applicable considering the local time (CET/CEST)

Registration Fee Includes

  • Congress sessions
  • Coffee and tea on Tuesday, Wednesday, Thursday, and Friday
  • Opening ceremony & Welcome cocktail
  • Congress documentation including program brochure and congress bag
  • Complimentary public transportation ticket valid from Monday to Friday

Extra Payment Is Needed For

  • Pre-congress courses
  • Congress dinner
  • Guided tours

Accompanying Person Fee includes

  • Welcome cocktail
  • Congress dinner
  • Complimentary public transportation ticket valid from Monday to Friday

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Confirmation

Each participant will receive the registration overview and email notification confirming the received payment and the amount outstanding after the completion of the Online Registration Form.

Payment

All fees are to be paid in EUR (€); please note that bank charges have to be paid by the delegate.

By Bank Transfer

Bank transfer payment needs to be identified by registration number and participant’s full name included in payment details.
The payment by bank transfer is available until 9 July 2018 (credit/debit card payment only after this date).

Beneficiary
CZECH-IN s.r.o.
Beneficiary address 5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay.

Accepted Credit / Debit Cards:

     

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Final Invoice

The final invoice will be provided to the participants upon request, the document is not sent automatically. Please contact us to ask for your receipt.
The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

Cancellation / Refund Policy

Cancellation of Registration:

Until 26 April 2018 – 50 EUR administrative fees will be deducted from all refunds.
From 27 April 2018 until 22 June 2018 50% of the fee will be refunded.
From 22 June 2018 no refund can be processed.

Cancellation of Other Bookable Items:

Until 22 June 2018 – 20 EUR – administrative fees will be deducted from all refunds.
From 9 July 2018 – no refund can be processed.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

Consent to the Processing of Personal Data

Data Protection Directive

Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data

By registering to the congress, the participant agrees to the collection, preservation and processing of personal data contained in this form, by the administrator, CZECH-IN, 5. května 65, 140 21 Prague 4 (or its employees) for the purpose stated below.
The participant is familiar with all completed parts of this form, and I declare that all information is accurate and truthful and are provided voluntarily.

Purpose of Processing Personal Data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the IACAPAP 2018 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by Administrator

Data administrator declares to collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organizers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate program changes. With registration, the participant accepts this proviso.



Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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Congress Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
Home | Sitemap | info@iacapap2018.org | Copyright © 2016 iacapap2018.org
Powered and created by E-WORKS - web studio | XHTML 1.0 | CSS 2