Guidelines for Presenting Authors
Presentation language and time
English is the official language of IACAPAP 2018, therefore all contributions must be prepared and delivered in English. The time reserved for each presentation varies according to the session/ presentation type:
|Session / Presentation types||Time (including discussion)|
|Workshop, Academic perspective, Research symposium, Special interest study group||90 minutes / session|
|Media theatre||150 minutes / session|
|Plenary and State of Art lectures||40 minutes|
|Oral presentation in Free papers symposia||20 minutes|
Authors are asked to follow the assigned times.
Please prepare your presentation preferably using PowerPoint version 2013 or 2016, however older versions are also supported. Screens’ aspect ratio will be 16:9.
Supported file types:
- Presentation: PPT, PPS, PPTA, PPTX, PDF
- Video: AVI, MPG, MKV, MOV, MP4, WMV
- Audio: WMA, MP3, WAV
- Pictures: JPG, GIF, BMP, TIFF, PNG
When saving your final presentation to the USB stick do not forget to make sure to include your video files and all links to these multimedia files.
As no presentation template is prepared, you are welcome to use your own. Should you have any potential conflict of interest, you are expected to declare it at the second slide of your ppt presentation.
SLIDE PREVIEW ROOM - Uploading your presentation onsite
Your presentation must be handed over to the technicians in the SLIDE PREVIEW ROOM (room 2.2) as much in advance as possible, but no later than TWO HOURS BEFORE the beginning of the corresponding session. The presentation for an early morning session must be handed over the day before.
In the SLIDE PREVIEW ROOM, you will be assisted by the technician, who will help you to download your presentation to the intranet. You will also be able to review your presentation and to verify that it has been transferred correctly to the network.
Slide preview room will be available in the following times:
- Monday, 23 July, 12:00 – 19:00
- Tuesday, 24 July, 7:00 – 19:00
- Wednesday, 25 July, 7:00 – 19:00
- Thursday, 26 July, 7:30 – 19:00
Friday, 27 July, 7:30 – 17:00
In the lecture room
Your presentation will be transferred directly to the lecture room through our internal network.
Once the presentation is launched on the computer in the respective lecture room, you will advance your own slideshow using the remote control.
All speakers are requested to be present in the lecture room 10 minutes before the session starts to meet with the session chair.
Please, do not come at the last minute with your own computer into the lecture room: you will NOT BE ABLE to connect it. All presentations must be downloaded in the SLIDE PREVIEW ROOM beforehand.
If any problems occur, there will be assistance staff in each lecture room.
Each poster board will have a specific number. Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation.
Maximum poster dimensions (portrait orientation) should be 90 cm wide and 120 cm high (35.4 in x 47.2 in).
Your poster must not exceed the recommended size. The organizers will provide suitable fixing materials, and onsite assistance will be available to help you to display your poster.
More details about the poster sessions will be specified soon.