Guidelines for Presenting Authors
Presentation language and time
English is the official language of IACAPAP 2018, therefore all contributions must be prepared and delivered in English. The time reserved for each presentation varies according to the session/ presentation type:
|Session / Presentation types||Time (including discussion)|
|Workshop, Academic perspective, Research symposium, Special interest study group||90 minutes / session|
|Media theatre||150 minutes / session|
|Plenary and State of Art lectures||40 minutes|
|Oral presentation in Free papers symposia||20 minutes|
Authors are asked to follow the assigned times.
Please prepare your presentation preferably using PowerPoint version 2013 or 2016, however older versions are also supported. Screens’ aspect ratio will be 16:9.
Supported file types:
- Presentation: PPT, PPS, PPTA, PPTX, PDF
- Video: AVI, MPG, MKV, MOV, MP4, WMV
- Audio: WMA, MP3, WAV
- Pictures: JPG, GIF, BMP, TIFF, PNG
When saving your final presentation to the USB stick do not forget to make sure to include your video files and all links to these multimedia files.
As no presentation template is prepared, you are welcome to use your own. Should you have any potential conflict of interest, you are expected to declare it at the second slide of your ppt presentation.
SLIDE PREVIEW ROOM - Uploading your presentation onsite
Your presentation must be handed over to the technicians in the SLIDE PREVIEW ROOM (room 2.2) as much in advance as possible, but no later than TWO HOURS BEFORE the beginning of the corresponding session. The presentation for an early morning session must be handed over the day before.
In the SLIDE PREVIEW ROOM, you will be assisted by the technician, who will help you to download your presentation to the intranet. You will also be able to review your presentation and to verify that it has been transferred correctly to the network.
Slide preview room will be available in the following times:
- Monday, 23 July, 12:00 – 19:00
- Tuesday, 24 July, 7:00 – 19:00
- Wednesday, 25 July, 7:00 – 19:00
- Thursday, 26 July, 7:30 – 19:00
- Friday, 27 July, 7:30 – 17:00
In the lecture room
Your presentation will be transferred directly to the lecture room through our internal network.
Once the presentation is launched on the computer in the respective lecture room, you will advance your own slideshow using the remote control.
All speakers are requested to be present in the lecture room 10 minutes before the session starts to meet with the session chair.
Please, do not come at the last minute with your own computer into the lecture room: you will NOT BE ABLE to connect it. All presentations must be downloaded in the SLIDE PREVIEW ROOM beforehand.
If any problems occur, there will be assistance staff in each lecture room.
English is the official congress language, therefore all the posters must be written in English.
Each poster will have a specific number following this model: P X.YYY, in which:
X represents the number of the Poster session (numbers 1-7) and the exact time of poster presentation (see the timetable below),
YYY stands for the poster board number.
Please make sure to mount your poster on the poster board with the number corresponding to the number assigned to your poster presentation.
In total seven poster sessions have been created, each one ocurring at a different time:
|Tuesday, 24 July||Poster session 1||7:30 – 13:00|
|Poster session 2||13:00 – 18:30|
|Wednesday, 25 July||Poster session 3||7:30 – 13:00|
|Poster session 4||13:00 – 18:30|
|Thursday, 26 July||Poster session 5||7:30 – 13:00|
|Poster session 6||13:00 – 18:30|
|Friday, 27 July||Poster session 7||7:30 – 13:00|
Authors are kindly requested to be present by the posters during the indicated session time to address any questions from the audience (especially during coffee breaks).
Maximum poster dimensions (portrait orientation) should be 90 cm wide and 120 cm high (35.4 in x 47.2 in).
In order to fit the poster board, your poster must not exceed the recommended size. Prepare your material beforehand so that it will fit the space available and can be easily attached to the board. Thin cardboard is more suitable than paper. The organizers will provide suitable fixing materials, and onsite assistance will be available to help you to display your poster.
Poster area and information desk
The poster area will be located on the 2nd floor of the Congress Centre. If needed, you can verify the exact location of your poster with the personnel at the Poster information desk, which will be open to facilitate the poster hanging in the following hours:
|Tuesday, 24 July – Friday, 27 July||7:00 – 13:30|
Any further assistance can be applied in the registration area.
Mounting and removing your poster
Your poster should be mounted just before the start of the poster session assigned to you (sessions’ overview can be consulted above).
Posters should be removed right after the session is over. If not removed by the author, the poster will be removed and trashed by the organizers.
The Congress organizers are offering the possibility to print your poster out onsite.
Instead of carrying the poster all the way from your home and any possible damage or loss, you may send us your poster via e-mail and we will print it out for you. You can then easily pick it up at the poster desk onsite.
To order the printing service, please make sure to process the printing through your registration profile (Conference Portal) by clicking the bookable item of poster printing. Payment needs to be settled before Friday, 9 July to guarantee printing.
Print quality file in PDF format need to be sent by email. Once your poster is checked, our personnel will get back to you with a confirmation.
Posters sent in advance, received and paid by 9 July: 50 EUR incl. VAT